Proforma Invoice Generator
Create a proforma invoice PDF with line items, HS codes, incoterms, discount, tax, freight, bank details and the amount written out in words.
| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Powder-coated steel shelving bracket, 300 mm | 500 pcs | $4.25 | $2,125.00 |
| Assembly hardware kit (bolts, anchors, caps) | 500 set | $1.10 | $550.00 |
Amount in words: Three Thousand One Hundred Eleven and 25/100 Dollars only
1,000 units across 2 lines · FOB Port of Liverpool
The A4 PDF is assembled in your browser with pdf-lib and saved straight to your device — buyer details, prices and bank information are never uploaded. Long descriptions wrap inside their column and long item lists continue onto extra pages with the table header repeated. A proforma invoice is a commitment to supply on the stated terms, not a demand for payment; check what your buyer’s customs authority requires before shipping.
What is the Proforma Invoice Generator?
A proforma invoice is the document a buyer needs before the goods exist: it commits you to a price and terms so they can open a letter of credit, arrange an import licence or get the payment approved internally.
- Unlimited line items with HS codes, units and automatic line totals
- Percentage or fixed discount, custom tax label and rate, freight and insurance
- Incoterms 2020 dropdown with named place, origin and destination fields
- Total printed in figures and spelled out in words
- Bank details and editable terms and declarations blocks
- Long descriptions wrap and long item lists paginate with a repeated table header
How to use the Proforma Invoice Generator
- 1
Fill in the seller and buyer blocks with addresses and tax registration numbers.
- 2
Set the proforma number, issue date, valid-until date and currency.
- 3
Choose an incoterm and named place, and enter country of origin and destination.
- 4
Add a line item per product with description, HS code, quantity, unit and unit price.
- 5
Set discount, tax, freight and insurance, check the live preview, then download the PDF.
About the Proforma Invoice Generator
A proforma invoice is the document a buyer needs before the goods exist: it commits you to a price and terms so they can open a letter of credit, arrange an import licence or get the payment approved internally. This generator builds one as a clean A4 PDF with everything an export document normally carries.
Add line items with descriptions, HS tariff codes, quantities, units and unit prices, then set a percentage or fixed discount, a tax rate under whatever label you use, plus freight and insurance. The total is printed in figures and written out in words, which is what makes the document hard to alter after it leaves your hands.
Incoterms 2020, the named place or port, country of origin and destination all have their own fields, alongside bank details and a terms block. The PDF is assembled in your browser with pdf-lib and downloaded straight to your device — buyer details, prices and bank information are never uploaded.
Frequently asked questions
What is a proforma invoice used for?
It is issued before shipment so the buyer can arrange payment, financing or import permission against agreed prices and terms. Customs authorities often accept it for valuation on samples and pre-payment shipments, but it is not a demand for payment and is not a commercial invoice.
What is the difference between a proforma invoice and a commercial invoice?
A proforma is a commitment to supply on stated terms, issued before the goods ship. A commercial invoice is the final accounting document issued with or after shipment, and it is the one your buyer pays and books. The proforma should match it closely.
Do I need HS codes on a proforma invoice?
For international shipments, yes — the harmonised system code determines the duty rate your buyer will pay and speeds up customs clearance. Each line item here has its own HS code field, printed underneath the description.
What are incoterms and why do they matter?
Incoterms are standard three-letter rules defining who pays for freight and insurance and where risk transfers from seller to buyer. Quoting FOB Liverpool means something precise and different from DDP Trieste, so stating the term and the named place avoids expensive arguments later.
Why does the invoice show the amount in words?
Writing the total out in words is a long-standing safeguard against a figure being altered after issue, and many banks handling letters of credit expect it. The generator spells the total automatically, including the cents as a fraction.
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